Time management is a simple skill to learn, but one that can bring you huge benefits. In the previous articles we have discussed creating your task list and assigning priorities. Here we look at the key steps to ensure you make the most from your new skill.
Firstly we must revise the task list. Once your current task list is complete, consider how, what and when of your tasks. Specifically how and what you use to complete a task, plus when you do it. Are you doing this in the best way?
Clearly this should be more of a consideration where the task is a higher priority. You could try re-organizing a long working lunch into a short conference call, to focus and improve the task. However, simple adjustments, such as eating breakfast when you get to work to allow you to get through the traffic earlier, can make big gains. It is also possible to combine some tasks such as listening to an audio book / language cd whilst driving. There are now a large amount of MP3 and pod casts available for enhancing your career or simply relaxing. This can enhance how you complete tasks (and make them more interesting).
If possible, estimate how much time you think your tasks will take; give a rough estimate, ensuring that you over estimate where the duration is not clear or the task is new. You may be able to get an estimate of how long existing tasks take you from your timesheet software. Don't worry if you are not sure. This exercise, combined with step 4 (reviewing your progress) can gradually improve your estimating without any real effort.
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